Let’s Talk Backups

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I don't know why, but now feels like a good time to talk about backups. This is something that we talk a lot about and for a good reason, it's incredibly important. I know everyone is busy, certain things get pushed to the side, but this particular item should never be put off. It's cheap insurance and one of those things that, while we hope we never need, becomes extremely valuable when the server/drive/etc. crashes or simply doesn't work.

What does this look like?

  • Backups should be daily. This should be a no brainer given how easy backups are to implement these days. Now the other thing that many of us forget about is checking to make sure that the backups actually worked. Whether they're checked daily or weekly (We wouldn't recommend any longer than that) is up to you. Something to consider when choosing the time frame is: How difficult will it be to recreate or recover a weeks worth of data?
  • Clean the tape. If you're using tape drives, then you should be cleaning them on a regular/scheduled basis. The recommended schedule for this is monthly. As a reminder, only use the approved cleaner for your tape drives.
  • Reboot the system weekly. Some would say why? If everything is working properly, then why reboot the system? According to the manufacturers, a server may run for weeks or months without a single problem and then one day start to have issues. Rebooting the system (some would recommend weekly) can help to reduce the potential occurrence of any issues. Given that this can be scheduled and run automatically at a time when the business isn't operating makes it a no brainer (i.e. set it and forget it).
  • Remove the drives and have copies. If you're using an external drive as the backup source, whether a thumb drive or something a little larger, remember that they can be just as easily affected by a virus. Have multiple drives and keep at least one disconnected at all times.

What to remember: A to-do list and a little maintenance will go a long way in keeping the equipment running smoothly.